Administrative Assistant Full Time

Fit is seeking an Administrative Assistant to join a successful non-profit organization in Mobile. This position is responsible for assisting and supporting the staff, its donors, board members, visitors, scheduling, conducting internal and external communications, maintaining the organization’s database, processing gift acknowledgements, and processing and maintaining various documents.

Salary is in the $32,000 – $35,000 range with full benefits.

Responsibilities:

• Serve as initial contact of the organization answering all telephone calls, greeting guests, and referring as appropriate to other staff.
• Construct various documents in paper and electronic form
• Maintain all electronic files including scanning
• Monitor and manage inventory for office supplies
• Receives and distributes incoming mail to staff
• Assist in providing donor and fund support
• Handle basic accounts payable and expense reimbursements
• Prepare calendar, agenda, information packets and any arrangements needed for Board meetings and events

Qualifications:

• Minimum of 3 years nonprofit experience in administration
• Knowledge of basic bookkeeping and accounting principles preferred
• Bachelor’s degree in business or public administration preferred or equivalent experience
• Superior interpersonal and verbal communication skills
• Excellent telephone and customer service skills
• Ability to interact well with all levels with the organization
• Able to work well as a productive team member in a fast-paced environment.
• Ability to compose correspondence and basic reports, proficient in proper English, grammar and punctuation and the ability to edit documents.
• Knowledge of a variety of writing styles and formats
• Internet competency and strong computer proficiency, including mastery of the Microsoft Office software suite and a familiarity with database software, is required
• Strong organizational skills and attention to detail
• Ability to prioritize work, anticipating the needs of a busy executive, and adjust to multiple demands internally and externally with minimal supervision